Medication Dispensing - Medication Inventory - Creating/Editing Bottles (TenEleven)

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This screen allows the end-user the ability to add/edit medication inventory (bottles) as needed. Depending on the Dose Amount, Dose Unit, and Initial Count you can determine if a bottle is liquid, tablet, or film. The end-user can also bulk insert inventory, creating the same bottle as many times as indicated.

To access this screen, go to Administration 🡪 Medication Inventory.

Be sure to select the Inventory Location to see any pre-existing or newly created inventory.

Creating a New Bottle (Liquid)

1. Clear/New – Select Clear/New if there is information for an already created bottle populated.
2. Location- Select a facility the bottle will be used at.
3. Window- Select the window the bottle will be dispensed from.
4. Medication- Select the type of medication that will be dispensed from this bottle.
5. Description- Enter a description for the bottle.
6. Manufacturer- Enter the name of the manufacturer of the bottle.
7. Lot Number- Enter the lot number of the bottle.
8. Dose- Enter the Dose Amount for the medication (Enter 1).
9. Dose Unit- Select the Dose Unit of the medication (Select mL).
10. Initial Count- Enter the amount of mL or mg that is initially in the bottle (Enter 1000).
11. Bottle Number- Enter a bottle number.
12. Sealed- This is how you indicate to eCR that the bottle is ready to be used when dispensing medication.  Note: You may assign a bottle to a window while the bottle is sealed.

• When checked, this indicates the bottle is sealed and CANNOT be dispensed from.
• When unchecked, this indicates the bottle is unsealed and CAN be dispensed from.

Save and Repeat for each bottle you wish to create.

Creating a New Bottle (Methadone 40mg Tablets)

1. Repeat steps 1-7 as seen for Creating a New Bottle (Liquid).
2. For the Dose enter 40.
3. For the Dose Unit select mg.
4. For the Initial Count enter 100.
5. Enter a Bottle Number and indicate Sealed or not.
6. Save and Repeat for each bottle you wish to create.
   

Creating a New Bottle (Suboxone 8mg Films)

1. Repeat steps 1-7 as seen for Creating a New Bottle (Liquid).
2. For the Dose enter 8.
3. For the Dose Unit select mg.
4. For the Initial Count enter 30.
5. Enter a Bottle Number and indicate Sealed or not.
6. Save and Repeat for each bottle you wish to create.
   

Bulk Inserting Bottles

*When creating inventory in bulk, each bottle will have the same information except the bottle number.*

1. Complete all information except for the Bottle Number (see above for a description of each field).
2. Select the Bulk Insert button.
3. Bottle Prefix- Enter a bottle prefix (typically a letter).
4. Start Number- Enter a start number.
5. End Number- Enter an end number.

• NOTE: Difference between start and end number will determine how many bottles are created.

Insert Bulk- Select to insert the bottles.

Editing an Existing Bottle

1. Select an existing window from the table.

• You can use search/filtering functionality to filter by a specific window (Search Windows) and/or only show sealed or unsealed bottles (Show Sealed/Unsealed) and/or include Empty Bottles.
• You will notice the window is now highlighted blue in the table.

Edit any desired fields (see above for a description of each field).

Click Save to save your changes.